Privacy Policy

SchoolWeek (“we”, “us”, “our”) helps parents organize school communications. This policy explains what data we collect, how we use it, and how you can control it.

What We Collect

Account information: Your email address, used to log in and to identify your forwarding address.

Children's information: Names and grade levels you provide during setup, so we can organize items by child.

School communications: Emails, messages, and attachments you forward to SchoolWeek. These may contain your children's names, teachers' names, school events, and other school-related information.

Extracted items: Events, to-dos, and information our AI pulls from your communications.

Usage data: Basic analytics (pages visited, features used) to help us improve the product. We use PostHog for this. No data is sold to advertisers.

How We Use Your Data

AI processing: We use Google's Gemini AI to read your forwarded school communications and extract events, to-dos, and information. Your email content is sent to Google's Gemini API for processing. Google's Gemini API does not use your data to train AI models by default, and we have not opted into any data sharing programs.

Organizing your week: Extracted items are stored in your account so you can view them by child, by week, and by type.

Sending you emails: We use Resend to send login codes and account-related emails. We won't send marketing emails without your permission.

Improving SchoolWeek: We use anonymous, aggregated analytics to understand which features are useful and where people get stuck.

What We Don't Do

• We don't sell your data to anyone.
• We don't show ads.
• We don't share your school communications with other users.
• We don't use your data to train AI models.
• We don't collect data directly from children. SchoolWeek is a tool for parents.

Third-Party Services

We use these services to run SchoolWeek:

Data Retention

• Extracted items: Items with a date are automatically deleted 14 days after that date passes.
• School communications: The original text of forwarded emails is automatically deleted 14 days after receipt.
• Attachment files (images, PDFs): Automatically deleted after 7 days.
• Soft-deleted items: When you delete an item, it moves to “Deleted Items” and is permanently purged after 7 days.
• Account data: Your email, children's names, and settings are retained until you request account deletion.

Your Rights

You can:

• Access your data: View all your extracted items and communications in the app.
• Delete items: Remove individual items from your account at any time.
• Delete your account: Email us at hello@schoolweek.fyi and we'll delete your account and all associated data within 30 days.
• Export your data: Email us at hello@schoolweek.fyi to request a copy of your data.

Children's Privacy

SchoolWeek is designed for parents, not children. We do not knowingly collect personal information directly from children under 13. The children's names and grade levels stored in SchoolWeek are provided by parents and used solely to organize school communications by child.

Security

Your data is transmitted over HTTPS and stored in Convex's secure cloud infrastructure. Access to your data requires authentication with your email address.

AI Accuracy

SchoolWeek uses AI to extract information from school communications. AI can make mistakes — dates, details, or items may occasionally be incorrect. Always verify important deadlines and details against the original communication (available in the “Details” section of each item).

Changes to This Policy

We may update this policy as SchoolWeek evolves. If we make significant changes, we'll notify you via the email address on your account.

Contact Us

Questions about your privacy? Email us at hello@schoolweek.fyi.